Professional

The Professional system incorporates a database of client, occupier, property and lease information.

You can report on forthcoming lease events and generate letters to occupiers pitching for the business.

Jobs can be raised for any type of professional work. Job progress can be tracked and time spent on each stage recorded. Potential fees are calculated and invoices generated.

Specialised job screens for rent review and lease renewal track the key dates involved in these processes via an integral diary. Counter notices and letters to the landlord or tenant can automatically be produced.


Property and Lease Records

An extensive property and lease database is maintained.

Details of both landlord and tenant leases are held including review and renewal dates, rent history and summarized restrictions and covenants.

A comparables database is also held. This is automatically updated with the results of your deals and can hold reported deals from other agents

Marketing

A database of future rent reviews, lease expiry and break option dates (with notice periods) is built from information entered in any of the River Lake packages.

You can report on forthcoming lease events and generate letters to the occupiers pitching for the business.

A series of letters can be generated at different time intervals from the event or after a certain time from the last letter sent.

Rent Review and Lease Renewal

Rent review and lease renewal jobs track the key dates involved in these processes (notice dates, counter notice dates etc.)

Counter notices and letters to the landlord or tenant can automatically be produced.

Based on your estimate of the likely agreed rent, potential fees can be calculated.

Key dates such as counter notice dates and application to court dates are recorded in the diary. You can set up your own warning and reminder actions to appear automatically in the diary whenever a key date is entered.

Jobs

Jobs are raised to track the progress of work being undertaken for a client and to estimate fees. Jobs can be raised for rent reviews, lease renewal, property acquisition, disposal etc. In addition, the Agency and Rating systems can also be set to update jobs enabling you to monitor the status of all work for the client and to produce consolidated fee reports.

If you wish, you can monitor the progress of each job by setting up a series of tasks specific to the job type. Each task can have an estimated completion date and record who completed the task, when it was completed and how many hours were spent on the task. Disbursements can be recorded against the job.

Fees

All jobs have a fee basis, which determines how the fees are calculated.

Estimated fees and fees billed are held. Fees can be billed in total or on an interim basis. Fees due to be billed can be identified and form the basis of a projected income report.

If you choose to record the time spent on individual tasks then the fee billed can be compared to a potential fee based on time spent at an hourly rate.

Fees can be invoiced along with any disbursements. Payments can be recorded and debts chased.

Reporting

A wide range of standard reports are available including job progress reports, fee and comparable rent reports.

The reports can be distributed by email. In addition, it is simple to export the information to word processors or spreadsheets.


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